Financial Assistant

The Community Health Worker Coalition for Migrants and Refugees (CHWCMR) is a nonprofit organization dedicated to serving communities statewide. They are seeking a detail-oriented Finance & Development Coordinator to support financial processes, donor data management, and internal systems in a part-time role.

Responsibilities

• Manage accounts payable, including processing payments to vendors, Community Health Workers (CHWs), and participant stipends
• Manage accounts receivable, including creating and tracking invoices and incoming payments
• Maintain accurate and up-to-date financial records and documentation
• Prepare draft reports from financial data
• Assist staff and project coordinators with project-specific budget management
• Maintain and update donor records in the organization’s CRM
• Track gifts and ensure accurate entry of contributions
• Ensure accurate donor receipts and financial recordkeeping
• Support donor acknowledgments and basic donor communications
• Help ensure consistency between donor records and financial tracking
• Support staff in accurately tracking grant deadlines and deliverables using internal project management systems
• Assist with data entry and maintenance across financial and operational systems
• Help ensure data is accurate, complete, consistent, and up to date
• Support organization of grant and financial records and prepare reports as requested
• Assist with improving systems and workflows for recording and tracking financial and project-specific data
• Train and assist staff and project coordinators with efficient use of data systems
• Provide occasional support with organizing financial and program-related documents
• Assist with internal coordination and data organization across teams
• Contribute to improving and maintaining clear, efficient internal systems and processes

Skills

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Experience with spreadsheets (Excel or Google Sheets)
• Comfort working with databases or CRM systems (or willingness to learn)
• Clear written and verbal communication skills
• Ability to work independently and as part of a team in a remote environment
• Experience with bookkeeping, accounts payable/receivable, or administrative finance tasks
• Experience working with Quickbooks Online and Bill.com
• Experience working with CRM systems or donor databases
• Familiarity with Airtable or similar data tools
• Experience working in a nonprofit or community-based organization
• Bilingual in Spanish and English

Benefits

• Schedule : Part-time, ~20 hours per week (non-exempt)
• Work environment : Hybrid (90% remote, with occasional in-person days in Everett, WA and possible travel in Washington for trainings and meetings)
• We are willing to train the right candidate and provide professional development opportunities.
• Opportunities for advancement to a full-time position exist.

Company Overview